Frequently Asked Questions


Where is the conference?

We are looking for sponsors to determine our opening party and workshops location.

Meanwhile, the main conference days will be held at UCSF Mission Bay Conference Center, a Green Meeting Industry Council member that takes sustainability into account in everything they do. If you need a break from the talks and hacking, you can access their onsite gym for $20. Aside from the regular exercise equipment, you can enjoy their rock climbing wall, swimming pool, and racquetball courts.



How much are the passes? When do they go on sale?

  • 50 Early bird passes (25% off) are $300 for an individual pass and $525 for a corporate pass. They go on sale on April 24, 2018
  • Regular bird passes are $350 for an individual pass and $600 for a corporate pass.
  • Late bird passes are $400 for individual and $700 for corporate. They go on sale July 21, 2018.
  • If the main conference is not sold out by August 1, we will release Saturday and Sunday only passes at prices TBD.
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    What does the conference pass include?

    Your Individual or Corporate pass includes continental breakfast, buffet lunch, a ton of coffee, access to the reception during the job fair/tools expo, a conference T-shirt, and goodies from conference sponsors. The more support we receive from sponsors and corporate pass sales, the more we can offer back to you.

    Last year, Linkedin came in as a Gold Sponsor and made the opening party possible. Yay!

    This year, we hope raise enough funds to make video recording for all talks and that some of our Diamond sponsors will opt to offer 20-minutes massages to Pythonistas at their booth.



    Do Workshops Cost Extra?

    Yes. Half-day workshops are $150 and full-day workshops are $250-$300.

    Workshop pass will be released in June 2018.



    I am interested in supporting diversity, what can I do?

    Our D&I program has more info but in short, please:

  • Advocate PyBay to people from underrepresented groups, encourage them to attend and benefit from the learning and networking
  • Contribute monetarily - become a diversity sponsor or make a donation! The entire amount you invested will go to support diversity and inclusion!
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    How can I help?

    This is the single most asked question since we announced PyBay! We love this community!

    Please help us by:

    Spreading the word on PyBay.

    • Post news about PyBay to the mailing lists you belong to
    • Follow @py_bay and #pybay2018 on Twitter and retweet news

    If you're interested in volunteering during or prior to the conference as part of the PyBay Crew, please fill out the questionnaire.

    Purchase ticket early

    Pay the corporate ticket rate if your company has more than 5 employees

    Email Grace Law with names and contact info of people that may be interested in sponsoring PyBay



    Tell me more about Bodyworkers branding option at my booth!

    Developers' wellness is important to your Conference Chair because face it, we have to work after this amazing weekend! So, we are providing massage therapists (table or chair TBD) to your booth so you can chat with appreciative Pythonistas while they sign-up and wait for their 20-minute massages. Ready to be swamped with conversations? Select Bodyworkers branding option under Diamond Sponsorship!



    What about the Company Lounge Branding option?

    For the ultimate branding within PyBay, consider transforming a 55'x12' indoor/outdoor space into "{Your Company's Name} Lounge". This is ideal for companies with multiple initiatives to connect with Python Devs. Use your lounge however you'd like to draw in attendees: host talks, office hours with experts, offer informational interviews, provide entertainment... imagine your own meetups within PyBay, your creativity and budget is your limit!



    What's the advantage of being a video sponsor in the Gold level?

    Worldwide, increasing presence of your company's brand on some of the best talks in the Python ecosystems on SF Python's YouTube Channel and on PyVideo. Yes, extend your reach beyond the live event. Most PyBay talks have 2-5k views on SF Python's channel alone, quite a few have 20K+ views to date! Plus, you get to enjoy other Gold level benefits: exhibit all day Sat, 5 conf passes ($3K value), company's banner on the main stage and more.



    What are the advantages of adding Diversity & Inclusion to our sponsorship?

    • Brand your company in the cause you care about!
    • Benefit from pre-conference visibility as we co-market your brand to drive engagement in diversity
    • Receive a 20% discount on conference tickets
    • Guest blog on PyBay's blog and additional recognitions before keynote address (if you contribute $5000+)



    I'd like to sponsor, what are the next steps?

    Thanks in advance! If you don't have additional questions, few easy steps:

    1) Provide branding info

    2) Pay via credit card or write Grace to request an invoice

    3) Execute sponsor's agreement

    4) Sit back, relax, watch the tweets come in, and start thinking about your in-conference presence in mid-July.



    How do I maximize my exhibit space and time?

    Now: Committing earlier will ensure that you get a table with better location and easy access to electrical outlet.

    A few weeks before: Get a branded tablecloth for your table and bring a pop-up banner that fits behind your table. Gold or Diamond Level Sponsors should print an additional 36"x84" pop-up banner to gain visibility on the main stage. The photos from past PyBays may help you get an idea of the layout.



    Where should I mail the booth swag material?

    Please follow the labeling and shipping instructions here.

    *Please note that this instruction is for shipping booth swag (banner, giveaways, etc.), if you are planning to ship oversized items and furniture, please check with Grace.